Attendance Policy

The handing in of written assignments on time is an integrated part of the attendance system, and the student will receive “written absence” if an assignment is not handed in duly. Written absence will also be given for the following exam components:

• Internal Assessments (IAs)
• External Assessments (EAs)
• Extended Essay (EE)
• CAS reflections
• Group 4 Project

The school retains its right to dismiss the student temporarily from school with full absence until the exam components are handed in.

All written and physical absences are registered in Lectio by the subject teachers, and it is the responsibility of students and parents to check absence statistics on a regular basis. Students are also always strongly advised to state the reason for any absence in Lectio under “Fraværsårsag”. If a student falls ill for more than a couple of days, it is advisable to inform the IB coordinator, and in case of illness over a longer period of time, the school may ask for a doctor’s note as documentation, paid by the student. If the illness prevents the student from participating in an exam component, a re-exam is only granted if the student has a doctor’s note and has contacted the school prior to the exam. Should the student fail to inform the school duly, a written warning will be issued.

Students and parents are encouraged to have an open dialogue with the IB Coordinator about any private issues which may affect attendance.

Attendance issues (written and physical attendance) are monitored regularly by the IB Coordinators. If a student’s absence rate is regarded problematic, the student will be asked to participate in a meeting with the Deputy IB coordinator Ivan Ioujakov in order to discuss the reasons behind the absence problem. Should the absence rate not decrease within a month after the first meeting, the student will be called back for an oral warning. If the second meeting is without effect, the student can receive up to two written warnings before being permanently expelled from the school. Written warnings may contain individual conditions for alternative hand-in dates for overdue written assignments.

A high absence rate may also entail that the student is no longer entitled to receive SU. This grant is only given to students who are active in their educational programmes, sit exams and meet deadlines for written exam components.